Property Management tips to save time.

By steadfast
In October 30, 2018


Property management



1. Efficient property management must be documented

Property managers are always encouraged to document interactions with tenants so this should be second nature. In order to make yourself more efficient, you’ll need to first document exactly what you do. Not general statements of what you do, but how much time you spend on each project. How much time spent on setting up listings, answering calls, doing showings, communicating with contractors. It may be a pain but try and track one full week of work to get a better idea of how your time is spent.


2. Batch your work into time blocks

Basically, stop multi-tasking and start just focusing on one thing at a time. This can be difficult when you’re a smaller company and you have to put out fires but it should be your goal to hire someone for those issues. Start batching all of your rental listings into one block of time so you can get into a flow with your work. Scientific studies have proven that task switching (multitasking) is not efficient for property managers or anyone.


3. Schedule your time

If you don’t use some sort of scheduling system your “to dos” don’t exist anywhere except in your mind. The more things you keep in your head (instead of in your calendar) the more likely you are to feel stress and overwhelm trying to remember everything you have to do. When you put it on your calendar you can then think less about everything you have to do and pay attention to the one thing you need to do right now.


4. Create a system for jotting down notes

How many times does a thought pop in your head like “oh I need to do that!” Next thing you know the phone rings and you’re off putting out some sort of fire and you forget that idea. Then you’re racking your brain later trying to remember that one thing you forgot about. Create some sort of system for jotting down notes. This can be done via Evernote, Google Keep or even the Notes app on your phone. At the end of the day before you punch out, check your notes and add them to your calendar. This will help you to avoid dropping the ball while also providing peace of mind when you finish your day.


5. Connect with Staff

Whether it’s a 10-minute briefing or a more formal meeting, taking the time to make sure everyone on your team understands what’s happening for the day is a wonderful way to make sure tasks are assigned, help is available and each member is ready to go with no obstacles. Allowing time for questions, concerns, and clarifications now will save everyone time and frustration down the road.


6. Attack Big Tasks

We’re all guilty of putting off projects that are bigger or annoying. Sometimes it’s hard to get started on these types of projects. Just start with the easiest piece of the project first. The little win from completing that project will create momentum into larger projects. Your momentum and satisfaction are important motivators in addressing a large project. Having trouble getting into the swing of your day? Start with a small project and work your way up to the larger tasks.

7. Get some help

Find someone that can help you to get things done easily.
We provide security service to property managers and owners of commercial properties, in a superior way than other guard companies.  We will give you information about your property in such a way to make it simple and much less time consuming for you to use. This will give you an edge when managing your property.

We offer your tenants the ability to contact us directly, via our helpline, so you don’t waste time relaying messages. We then report to you how we were able to resolve the tenant issues in accordance with the custom SOP established for your center.





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